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Health Workforce Information Programme (HWIP)

We manage the Health Workforce Information Programme (HWIP) on behalf of the 20 District Health Boards (DHBs) in New Zealand.

The HWIP has been capturing and reporting DHB employed workforce demographic data since 2006. The data collected consists of 29 variables, supported by an agreed data standard and code sets. Every quarter, analysts in the 20 DHBs submit workforce data for inclusion in the HWIP. Comprehensive data completeness and quality checks are run, before the information is loaded into the HWIP database.

Information from the HWIP is used to inform strategic and operational workforce analysis, and development and planning at the local, regional and national level. Additionally, information from the HWIP is used to support the collective DHBs’ employment negotiations processes, and has formed the baseline data gathering for operational information on specific workforces.


Accessing HWIP Information

We produce and publish DHB Employed Workforce Quarterly Reports and DHB Workforce Trend Reports.

We also provide analysis and advice on all aspects of DHB workforce information. Contact us at HWIP@tas.health.nz

DHB Employed Workforce Quarterly Reports

We produce workforce information reports based on a quarterly collection of data from DHBs - ie using DHB employed workforce information at the end of each quarter (March, June, September and December). 

These reports provide a snapshot overview of the demographics of the DHB workforce, using the following occupational groupings:

  • Senior Medical Officer (SMO)
  • Resident Medical Officer (RMO)
  • Nursing
  • Midwifery
  • Allied & Scientific (the amalgamation of Allied Health and Technical and Scientific)
  • Care and Support
  • Corporate and Other.

Recent DHB Employed Workforce Quarterly Reports

DHB Employed Workforce Quarterly Report - March 2019 [1.6Mb]

 March 2019

DHB Employed Workforce Quarterly Report - December 2018 [1.7Mb]

February 2019

DHB Employed Workforce Quarterly Report – September 2018 [1.9Mb]

February 2019

DHB Employed Workforce Quarterly Report – June 2018 [1.7Mb]

 August 2018

DHB Employed Workforce Quarterly Report – March 2018 [1.8Mb]

May 2018

DHB Employed Workforce Quarterly Report – December 2017 [3.7Mb]

February 2018

DHB Employed Workforce Quarterly Report – September 2017 [3.7Mb]

November 2017

DHB Employed Workforce Quarterly Report – June 2017 [3.6Mb]

August 2017

DHB Employed Workforce Quarterly Report – March 2017 [3.6Mb]

May 2017

DHB Employed Workforce Quarterly Report – December 2016 [3.7Mb]

March 2017

DHB Employed Workforce Quarterly Report – September 2016 [2.9Mb]

December 2016

DHB Employed Workforce Quarterly Report – June 2016 [2.6Mb]

August 2016

DHB Employed Workforce Quarterly Report – March 2016 [2.9Mb]

June 2016


Older DHB Employed Workforce Quarterly Reports
We can provide you with DHB Employed Workforce Quarterly Reports from 2007 onwards. Contact us at HWIP@tas.health.nz 

DHB Employed Workforce Trend Reports

We use data from the HWIP to produce a range of trend analysis reports.

DHB Workforce Information Dashboard Reports
These reports provide an overview of the DHB Employed workforce, and include some trend analysis elements.

Workforce dashboard June 2018 – DHB size [849kb]

November 2018

Workforce dashboard June 2018 – Occupational group [1.5Mb]

November 2018


DHB Workforce Trend Reports
These reports use HWIP data to undertake long-term trend analyses relating to DHB workforces.

The DHB Nursing Trend Report covers all registered DHB nurse employees for the period March 2007 to December 2014. 

DHB Nursing Trend Report [4.3Mb]

July 2015


Ad hoc DHB Workforce Reports
We also provide bespoke analysis and advice on all aspects of DHB workforce information.Contact us at HWIP@tas.health.nz 


Technical Documents

HWIP Base Data - Dataset Standard

This document describes the data standards required for each of the 29 variables in the HWIP collection, and defines each variable according to a set of metadata components. 

The data standard reflects the logic perspective of the data, however it does not necessarily represent the physical implementation of the data. This document should be read in conjunction with the HWIP Data Code Set.

HWIP Base Data – Dataset Standard [1.7Mb]

February 2019

 

HWIP Base Data - Code Set

This document details the standardised code sets to be used for each of the variables outlined in the dataset standard.

HWIP Base Data – Code Set [1.5Mb]

February 2019

 

HWIP Self-Analysis Template

This Excel spreadsheet template is intended to be used by DHBs, to check workforce data before submission to the HWIP data collection.

HWIP Self-Analysis Template [5MB]

July 2019

 

HWIP Coding Guidelines

This document provides guidance and advice to assist DHBs with achieving good quality coding within the DHB quarterly submissions to the HWIP.

HWIP Coding Guidelines [869kb]

July 2016

 

HWIP ANZSCO Code Manual

This document has been developed in conjunction with the Coding and Classification Division at Statistics New Zealand. Statistics New Zealand have endorsed this coding manual as the correct way to apply ANZSCO codes to job titles (and occupations) for employees within DHBs. This document is intended to be used by DHBs to assist with ANZSCO coding within the quarterly submissions to HWIP.

HWIP ANZSCO Code Manual [599kb]

June 2018

 

DHB Workforce Information Data Access Protocols

This document outlines the recommended data access protocols and the data release matrix. It is intended to support and facilitate use of the HWIP data collection.

DHB Workforce Information Data Access Protocols – 2015 [278kb]

September 2015

 

A Practical Guide to FTE calculations

This paper aims to explain how different full-time equivalent numbers (FTEs) are calculated, the purpose, the intended audience and the ‘pros and cons’ of the various reporting methods.

It is written with the intent to make the FTE reporting process as straight forward as possible by removing jargon and detailed arguments.

A Practical Guide to FTE calculations [866kb]

November 2012

Last updated: 3/7/19